News Archive

As OCLS's services and structure has changed over time, the division between our eResources Management and Federated Search services has become obsolete, and OCLS has decided to fold Federated Search into the publicly-funded eResources Management service. This change will come into effect for the 2020/21 fiscal year. Please note the following consequences of this change.

Payment for resources once acquired under the Federated Search service will be looped into the colleges’ OCLS eResources Deposit Account. By default, these resources will appear on the colleges’ 2020/21 Deposit Account Estimates. Separate invoicing is still available upon request. Please contact Holly Sarvari if you’d like to continue separate invoicing for your Federated Search resources after 2019/20.

Website users will notice a new addition to their website Dashboards as of today: the User Help Files section. ERMA users in particular will notice even more changes later this month.

We are excited to announce that the OCLS offices will be moving to a new location on November 18, 2019.

Our new address will be:
789 Don Mills Road, Suite 701
Toronto, ON M3C 1T5

Our telephone numbers will remain the same: 1-647-722-9300 / 1-800-268-5560. Email addresses will remain the same as well.

Please update your records and direct all future correspondence to our new address starting on November 18.

Rest assured that there will be no disruption to services during the move. If you have any questions or concerns please contact us at We look forward to continuing to work with you at our new address.

Scholars Portal has launched a new public-facing ACE website along with a staff portal for ACE representatives. The public-facing website links to ACE and the staff portal, and contains information about the service and guides for ACE users, while the staff portal allows ACE representatives to submit, edit, cancel, and view past digitization requests in one location. Additional portal features are being developed by Scholars Portal and webinar training is expected to be hosted this fall.

To access the staff portal, visit the new ACE website and click on "Log in for staff."

For full details, please see Scholars Portal's news release or contact Rebecca (

You’ve probably noticed a few staffing changes at OCLS over the past few months. We are pleased to announce the appointment of three new staff members who have joined the team: Galina Korosteliov, Programmer Analyst; Cajetan Fernandes, Systems Analyst and Helpdesk Technician; and Michelle Ng, eResources Services and Support Associate.

We are also excited to announce several staffing changes, as Siobán Linnen takes on the role of Projects and Communications Coordinator, Nicole takes on the role of Acting eResources Coordinator, and Rebecca LaFrance is appointed Virtual Reference Services and Support Associate. Please read on to get to know the new (and not-so-new!) members of the OCLS team.

Last year, OCLS hosted a webinar providing the Ontario college libraries with the opportunity to showcase and share innovative practices for managing eresources. We had a great turnout and interest for more, so we would like to host another one this upcoming fall.

At this time, we are looking for volunteers to present on any of their practices that could be interesting or useful to other college libraries. Please consider any tools, procedures, or practices that help your library manage eresources in areas such as:

  • Evaluation and assessment
  • Managing multiple formats (including digital audio/video and data)
  • Workflows or automation
  • Troubleshooting
  • Licensing and permitted uses
  • Access & authentication
  • Marketing
  • Accessibility
  • Metadata

We would like to keep the topics pretty broad so the only restriction is that your topic pertains to eresources.

The Open Educational Resources (OER) Toolkit is a resource integrated in the Learning Portal to provide information and tools to help faculty and library staff across all publicly funded colleges in Ontario to understand, engage with, and sustain OER in their work and practice.

In the spirit of open resources, the OER Toolkit is freely available for reuse under a Creative Commons license. To make it even easier to reuse on LibGuides, the platform that hosts the Learning Portal, the toolkit is now available on LibGuides Community.

OCLS is pleased to introduce a new version of the model licence developed specifically for use by individual college libraries. The new model licence is now available on the “OCLS Model Licence” web page in ERMA.

By Liana Giovando, Principal Consultant at and Thomas Guignard, Director of Services, OCLS

The Ontario Colleges Library Service (OCLS) is helping college libraries to integrate more data into library discovery layers to provide a more robust and rewarding search experience for college library users.

Library discovery layers such as Primo, EBSCO Discovery Service (EDS), and Summon allow libraries to offer a single search interface to explore across separate collections and repositories. For example, OCLS teamed up with and discovery layer vendors to integrate college library content into these services so that more information is available to users through a single interface.

The OCLS model licence is an important tool used by the OCLS eResources team to negotiate the most advantageous licence terms and conditions as possible for the Ontario college libraries. Developed in 2013 using best practices from other Canadian library consortia, it also included input from the college libraries’ Copyright Interest Group (CIG) and AODA Committee. The model licence gives OCLS leverage to negotiate with vendors and language to help ensure that key terms and conditions important to the colleges are included.